In fast-scaling direct-to-consumer (D2C) and manufacturing operations, accounts payable teams often approve supplier invoices without verifying whether the billed unit price matches the authorized purchase order or whether the goods received note (GRN) accepted all units.

The 3-Way Match Rule Set

Rule & Exception Trigger Condition Action Taken
PO_UNIT_PRICE_VARIANCE_CRITICAL Invoiced Price > PO Price by >2% Hold invoice remittance; issue supplier Debit Note.
SHORT_RECEIPT_OVER_INVOICE_CRITICAL Invoiced Qty > GRN Physical Accepted Qty Deduct shortage value automatically on payment advice.
SUPPLIER_LEAD_TIME_BREACH_CRITICAL Actual Delivery > Expected PO Date by >7 Days Apply contractual liquidated damages late delivery fee.

Interactive PO Price Variance & Working Capital Drain Calculator

Estimate the annualized capital recovered by automating 3-way matching on supplier invoices:

Monthly Unchecked PO Leaks: ₹1,37,500 / Month
Monthly Recovered Working Capital: ₹1,16,875 / Month
Annual Working Capital Saved: ₹14,02,500 / Year

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